Plan Your Own Festival

Planning your own Honey Bee Festival requires advance planning, many helping hands, and a lot of coordination. Although there is much to do to host a Festival, the day is incredibly rewarding. All that hard work just melts when you see the children.

Where to Start?

At RPBBA, planning begins 6 to 7 months in advance. We have a Honey Bee Festival Chair and divide the Festival planning into several committee’s. The Honey Bee Festival Chair hosts Planning Committee meetings, keeps notes of committee progress, and oversees the Festival. We have the below committee’s

  • Guest Experience
  • Publicity
  • Vendors
  • Education
  • Children’s Activities
  • Operations
  • Volunteers

Each committee has 1-2 people that volunteer to lead the charge for their committee. Below are some of the items our Festival includes for each committee. Feel free to use our resources and ideas in creating your own Festival!

Guest Experience

  • Develop A Festival Theme
  • Guest Welcome Area
  • Festival Program
  • Guest Exit, thank you & feedback
  • Club Table
  • Photo Booth
  • Seedling Giveaway



  • Vendor & Food Truck Signup – Note: For vendors, we look for local small businesses that share a similar pollinator related mission to ours. We have found that our guests really enjoy seeing these types of artisans. We do allow our club members to signup as vendors and sell honey from their own apiary. Honey sales are a hit at the Honey Bee Festival and always sell out.


Children’s Activities

  • Face Painting
  • Storytelling
  • Craft Table
  • Beeswax Candles
  • Coloring Table
  • Planting Station
  • Seed Bombs


  • Dates, Permits, Insurance
  • Festival Layout
  • Setup & Takedown
  • Parking
  • Tables & Tents – Loaner Signup
  • First Aid
  • Bake Sale Flyer & Signup
  • Live Music


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